How to conduct a board meeting for a non-profit

how to conduct a board meeting for a non-profit

Nonprofit organization: conducting the first meeting

Apr 12,  · Conducting a nonprofit board meeting begins weeks before the meeting ever starts. Plan the basic agenda about a month before the meeting. As the meeting draws closer, send out an announcement to all board members with a draft . Nothing can energize board meetings like success! Use a consent agenda for the routine business of the meeting. A consent agenda organizes standard and non-controversial board action items apart from the rest of the agenda so that they can be approved as a group.

There are several things you need to accomplish during this meeting and some of them are required by your state. If you are this far along in your incorporating process the chances are you have already had a few meetings. There are several things you need to accomplish during this meeting. Some of them are required by your state and others are optional. The first step is the easiest — take attendance. Be sure that you have a quorum. Once this has been established you can proceed with the meeting.

In order to conduct a meeting you will need someone to chair the meeting and someone to record the meeting. So, your first order of business is to designate these people. This should be motioned and voted on. Once discussion is complete a vote should follow to select the temporary chair. How to make refried beans from kidney beans discussion is complete a vote should follow to select the temporary secretary.

At this point the temporary chairperson will conduct the meeting and the temporary secretary shall record the minutes. Your Articles of Incorporation should have already been filed and approved by your state.

The chair of the meeting should report to the board that this has been done. At this point the board needs to make the Articles of Incorporation part of the official record. Motion: I make a motion to direct the secretary of this corporation to make a copy of the signed and certified articles of incorporation and place them in a corporate binder to be kept at our principal office. Once discussion is complete a vote should occur to accept the motion.

The secretary should record this motion and the results of the vote. At this point, the chair should present the board with the organizations bylaws. Before discussion can begin someone must make a motion to adopt the bylaws. It is a good idea to email a copy of the bylaws to all meeting attendees prior to the first official meeting.

Motion: I make a motion to adopt the presented bylaws as the bylaws of this organization. Once seconded, any amendments changes can be introduced and voted on. Once discussion is complete a vote should occur and be recorded by the secretary. Now that you have accepted articles of how to be a well known artist and approved your bylaws it is time to officially elect your board officers.

Once all nominations have been received you can proceed with a vote in accordance with you bylaws. This should be recorded by the secretary. Repeat this motion for the vice-president, treasurer and secretary. After completion of all the voting, the new officers should take their positions and relieve the temporary officers of their duties. Note: It is OK to have one person serve as multiple officers on your board, though many states will restrict which offices can be held by the same person.

For instance, it is common for states to require that the office of president and secretary not be held by the same person. Check with your state filing office to see what conditions apply to you. Most states require that a principal office be designated when you file your articles of incorporation.

Now that you have an official board, you should confirm the location of your principal office. At some point you will need to open a bank account for your organization. It is good practice to make any financial related decisions in a motion.

If your board is ready to open a bank account then proceed with the following motion. If you plan to become a Once your organization has its first official meeting many states require an initial report or registration be filed. Check with your state to see which reports need to be filed. This wraps up your first meeting. Be sure that the secretary types up the minutes and has them distributed to your board members prior to your next meeting.

Contact Log In. Toggle navigation. Hold Your First Nonprofit Meeting. How to Start a Nonprofit Guide. Need a Website? One thing to do at this meeting is find a volunteer to make your website. Just follow this free and easy video guide. Make your nonprofit website. Includes a donation page! Sample Agenda. Sample Agenda with Motions. Appoint a Temporary Chair and Secretary In order to conduct a meeting you will need someone to chair the meeting and someone to record the meeting.

Report on Filing of Articles of Incorporation Your Articles of Incorporation should have already been filed and approved by your state. Adoption of Bylaws At this point, the chair should present the board with the organizations bylaws. Appointment of Officers Now that you have accepted articles of incorporation and approved your bylaws it is time to officially elect your board officers. Designate Principal Office Most states require that a principal what is the best business to do in singapore be designated when you file your articles of incorporation.

File for Tax Exemption If you plan to become a File Required State Reports Once your organization has its first official meeting many states require an initial report or registration be filed. Things how to make bottle brush christmas trees really starting to take shape now.

Good work. Step 3. Prepare Your Bylaws. Step 5. Create Your Records Book. Share this. Log in with your credentials or Create an account. Forgot your details? Create Account.

Tips for Energizing Board Meetings

The meeting of the board must be productive, inclusive and participatory. To ensure this, the parliamentary system of conducting meetings is followed by many nonprofit organizations. Ten days to two weeks before a board meeting, send an announcement of the meeting to all board members. Include the minutes from the last meeting and an agenda for the upcoming meeting. Also include any committee reports, financial statements, or background research that . The best board meetings leave us focused and energized: the goal of the meeting is clear; our team is motivated; and the process is smooth, and there are well-defined outcomes. Not-so-great meetings, on the other hand, drain energy, and lower morale because of the perceived waste of time. We've pulled together 10 tips and resources to help you set the stage for meetings that are strategic.

The best board meetings leave us focused and energized: the goal of the meeting is clear; our team is motivated; and the process is smooth, and there are well-defined outcomes. Not-so-great meetings , on the other hand, drain energy, and lower morale because of the perceived waste of time.

We've pulled together 10 tips and resources to help you set the stage for meetings that are strategic, outcome-oriented, and productive for all. Here are our favorite meeting hacks followed by a curated list of tips for more effective board meetings although many of these ideas apply equally to other types of meetings :.

Four researched-based tips to maximize your meetings Happy Brain Science. Runing effective virtual meetings Beth Kanter. Are you getting the most out of meetings? National Council of Nonprofits. How to design and agenda for an effective meeting Harvard Business Review.

How to run and participate in a successful virtual meeting Spinweb. Does your nonprofit suffer from a culture of sitting? How to change it Beth's Blog. Working group meeting warm-ups and toolkit Collective Impact Forum.

Ice breakers for small groups and parlor games Grahame Knox. Running effective meetings Mindtools. Seven steps to running the most effective meeting possible Forbes. How to design an agenda for an effective meeting Harvard Business Review. The worst way to end a meeting Fast Company. What makes a great meeting? Smooth sailing into your next board meeting National Council of Nonprofits. Meetings that Hum Cause Effective. Board meeting preparation: 10 tips for chief executives and board chairs BoardSource.

Roberta's Rules of Order Cochran. A consumers's guide to board portals Idealware. Comparing Board Portal Features Idealware. Video: Tips for effective board meetings CoreStrategies4Nonprofits. Stay up-to-date with the latest nonprofit resources and trends by subscribing to our free e-newsletters.

Member Login Search Keyword or Phrase. Sort by Relevance Most Recent. Effective Board Meetings for Good Governance. Printer-friendly version The best board meetings leave us focused and energized: the goal of the meeting is clear; our team is motivated; and the process is smooth, and there are well-defined outcomes.

Listening to a new person can help reengage board members, and being responsible for sharing information or facilitating discussion builds leadership skills. Co-create the rules of engagement for the meetings, such as sharing meeting norms and expectations. Example: what's the expectations for the use of cell phones during meetings?

Send out the agenda beforehand, so everyone knows what to expect and can prepare as necessary: basic but important! Should the board meeting agenda include an " executive session "? Some support adding a placeholder for an executive session to each board meeting agenda, just so it's there as needed and not a "red flag" that there is a problem the board wishes to address behind the staff's back.

Others only include it when it's clear that the board will need to meet without staff present. Give each agenda item a set time frame. Noncontroversial items can be voted on as part of a consent agenda to save time during the meeting for deeper discussion on more strategic issues. Collect RSVPs in advance to ensure enough people planning to attend to make the meeting worthwhile. Note off-agenda topics and agree to set them aside for discussion at a later date to make sure the primary agenda is addressed first and to get participants in the habit of focusing and being aware of tangents.

Use periodic self-assessment or post-meeting surveys, or other ways to ensure there is a regular feedback loop so those attending meetings can share their views of how meetings are working for them. Use the feedback to improve meetings and help the board be most effective. Document decisions! Board meeting minutes are legal documents; committee meeting minutes are also important, both to document institutional memory, and also to document whether a committee's actions created a commitment by the organization.

Guidance on keeping corporate minutes Probono Partnership. If your meeting will be virtual - everyone should test out the technology in advance of the meeting! Tips and Tools for effective meetings Four researched-based tips to maximize your meetings Happy Brain Science Runing effective virtual meetings Beth Kanter 12 handy tips for running remote meetings Hubspot 4 web-based meeting schedulers reviewed Mashable Tech Are you getting the most out of meetings?

National Council of Nonprofits How to design and agenda for an effective meeting Harvard Business Review How to run and participate in a successful virtual meeting Spinweb Does your nonprofit suffer from a culture of sitting?

How to change it Beth's Blog Working group meeting warm-ups and toolkit Collective Impact Forum Ice breakers for small groups and parlor games Grahame Knox 7 habits for highly effective meetings Project Management Hacks Running effective meetings Mindtools Seven steps to running the most effective meeting possible Forbes How to design an agenda for an effective meeting Harvard Business Review The worst way to end a meeting Fast Company Liberating structures What makes a great meeting?

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